Project Manager (Interior Design & Architecture)

· Toronto, Ontario
Employment Type Full-Time
Minimum Experience Experienced

POSITION TITLE: Project Manager 

TEAM: Technology + Operations 

REPORTS TO: Senior Manager, Project Management   


ROLE SUMMARY:  

 

The Project Manager is responsible for how the work gets done. This role will identify, plan and manage ongoing and upcoming projects alongside the Design Director, ensuring that they are completed successfully, within approved scope, timeline and budget.  This involves monitoring project schedules, billing projections, resource allocation, budgets, expenditures, consultant coordination, and contract scope and fees.  

 

Success in this role is measured by meeting project objectives for schedule, budget and profitability. 


KEY AREAS OF ACCOUNTABILITY AND ASSOCIATED RESPONSIBILITIES: 

 

1. Operational Accountability  

  • Holds, organizes and updates all project information transparently in ClickUp to inform strategy and decision making 
  • Evaluate the upcoming project pipeline, working alongside the Design Director and Business Development team to review contract scope and terms, identify risks, and develop project schedules and workplans 
  • Works alongside Project Leaders and the Design Director to proactively manage schedules, assign resources, prioritize and deliver work 
  • Tracks and manages financial performance of projects, in collaboration with Design Director and Finance (e.g. forecasting, negotiation, work plan, fee schedule, ASAs, billing projections and invoicing) 
  • Confirms, writes and issues ASAs, identifying opportunities for ASAs in partnership with Project Leaders   and Design Directors.  
  • Provides weekly project updates and raises project blockers, challenges or impediments for escalated resolution 


2. Technical Leadership  

  • Participates in early design phases to advise on budget and constructability considerations  
  • Performs review of drawings (after reviewed by others) for adherence to standards and flags any constructability or other concerns  
  • Training and mentoring team members in documentation and constructability, sharing lessons from real-life, on-site experience 


3. Construction Administration  

  • Takes active role in client management and coordination of consultants from Design Documentation phase through to project completion  
  • Prepares budgets for FFE at MUR and 100% DD 
  • Conducts Mock Up Reviews and site visits 
  • Coordinates with client and designers, driving value engineering efforts to deliver projects on budget while maintaining design integrity 
  • Reviews shop drawings and samples, responds to RFIs  
  • Facilitates commercial relationships to promote YP-preferred vendors into projects  


4. Company Leadership  

  • Contributes to setting company strategy, setting goals, establishing policy, and driving process improvement  
  • Communicates and implements company strategy, goals, policy and process improvement within own team  
  • Raises concerns, makes suggestions and takes initiative to craft a strong, well-run company that we all want to work in 


CHARACTERISTICS FOR SUCCESS: 

  • Enthusiasm for international travel, valid passport and ability to obtain various Visas 
  • Proven track record of managing financial success of projects, providing reports, projections, and analysis. 
  • Experience negotiating and reviewing contract scope, fees, and schedule with multiple parties and often times, conflicting priorities.  
  • Ability to manage multiple internal and external partners to varying degrees including vendors, contractors, and consultants.  
  • Basic knowledge of building codes, design constructability, and building systems. 
  • Experience with project management tools, software, and industry standards.  
  • Comfortable in a fast paced, agile environment with changing requirements.  
  • Strong written and verbal communication skills  
  • 5-10 years of experience managing multiple projects of varying size, complexity, and scope from concept to post-occupancy.  
  • Bachelors degree in project management, design, construction, engineering, business or related field 


Life at Yabu Pushelberg  

The health and wellness of our employees are important to us. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits package includes fully paid medical, dental, vision, disability and life insurance, as well as an alternative health program and RRSP plan with an employer match component.  


In addition to competitive vacation and personal time off, Yabu Pushelberg offers flexibility in when and where staff work, as well as collective paid time off and holiday closures.  


As part of the Company’s commitment and to professional development, Yabu Pushelberg offers financial support and reimbursement for certain professional licenses and professional designations obtained by our staff. We consider our support for professional development as a strategic investment in our people, our industry, and our future. 


Yabu Pushelberg fosters authenticity. We celebrate, support and actively take anti-racist actions to create diversity in race, culture, upbringing, age, sexuality, ability and family status. Diversity of people brings diversity of thought, which benefits our company, our design, the industry and our community. 


We provide equal employment opportunity for all applicants and employees and do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability or any other characteristic protected by local law. We welcome and encourage applications from everyone. Accommodations may available upon request for candidates taking part in all aspects of the selection process. If you would like to request a specific accommodation because of a disability or a medical need, please advise the Recruiter when you are selected to participate in the recruitment process. 


We thank all candidates for their interest, however only those selected for an interview will be contacted.  Applications not accompanied by a portfolio will not be considered.

Thank You

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  • Location
    Toronto, Ontario
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced